GENERAL CONDITIONS FOR PARTICIPATION IN THE EVENT

Carrying out its business activities, the company Abrites Italy SRL. organizes

in the Abrites Italy SRL. Centre (Via Brondolo, 13/A, 30015 Chioggia VE, Italy) 

from 5th through 6th November 2022, the private event

EUROPEAN AUTOMOTIVE EXPO

“European Automotive Expo” in its essence is an event, organized by Abrites Italy SRL., which represents onsite sales open days for customers, combined with intermediary services in the field of trade, in accordance with the company's subject of activity, as indicated in the Italian Commercial Register. Intermediary services in the field of trade are to be considered as such that provide an opportunity for companies in the field of the automotive industry to present their activities and products to the customers who will visit the onsite sales open days by Abrites Italia. Тhe companies will pay Abrites Italy an intermediary fee for the intermediary services in the field of trade (“intermediary services fee”).

Тhe companies are referred to in short as „Exhibitors“.

Abrites Italy is referred to in short as “Organizer” or “Abrites”.

European Automotive Expo is referred to in short as “The event” or “EA Expo”.

During the event, activities related to purchase and sale will be performed strictly only by Abrites Italy. Abrites is not responsible in the event of unauthorized sales performed during the period of the EA Expo by any Exhibitor and sales that would be considered as non-compliance with the EU legislation.

General Terms.

(1) Any company that wishes to participate in the Event as an Exhibitor declares its wish to do so by completely filling out the form “Exhibitor” on the Organizer’s online portal https://eaexpo.it/en/ and submitting it electronically. With the “Exhibitor” form, the Exhibitor declares to Abrites its sincere interest in participating in the event as an Exhibitor.

The “Exhibitor” form is valid for the event in the time period specified. The submission of an “Exhibitor” form does not guarantee participation, until payment of intermediary services fee is due. 

(2) The Exhibitor will receive electronic confirmation of receipt for his intention to exhibit. 

(3) Upon receipt of the electronic confirmation, the Еxhibitor shall pay the due intermediary services fee, as stipulated in Article 18. Payment of intermediary services fee guarantees participation.

(4) By sending the “Exhibitor” form and performing the payment of intermediary services fee, the Exhibitor declares his agreement to receive electronic invoices from Abrites Italy SRL, in the format used by it. 

(6) By sending the “Exhibitor” form and performing the payment of intermediary services fee, the Exhibitor acknowledges this General Terms and Conditions and any event-related special provisions as well as the house rules of Abrites as legally binding. 

(7) The company, which declares its participation, will be a Contracting Partner and beneficiary of services.

(8) Organizer is not liable for consequences or damages that may arise directly or indirectly from false, misleading, inaccurate or incomplete information in the Intention to exhibit, or based on any other details from the Exhibitor. It reserves the right to refuse inadequate, incomplete or late “Exhibitor” forms.

Preparation for Participation.

(9) Manufacturers whose products to be exhibited correspond to the commodity groups of the event are authorised to participate as Exhibitors.

(10) The Exhibitor undertakes to provide Organizer with all of the information required

regarding its company and the products to be exhibited.

(11) The Organizer is performing a Stand Space Proposal to each of the Exhibitors, with stand location based on event strategic and technical exhibition factors. The Stand Space Proposal is based on Organizer requirements and options.

(12) The Organizer is entitled, even after this contract is concluded, to make changes in the allocation of space, especially to the Exhibitor's stand location, type and size, insofar as this is necessary for reasons of security, or public order or as changes in the allocation of space are required for a more favourable strategic event direction. Such subsequent changes must be reasonable for the Exhibitors.

Use of the Stand, Liability for Non-attendance.

(13) The Exhibitor is obliged to use the stand during the contractual period in accordance with this General Terms and Conditions and to staff it sufficiently during the event opening times (compulsory presence). Each Exhibitor is required to attach a sign to its stand with the name and location of its company, as specified in the confirmation of participation.

(14) If the Exhibitor cancels its participation in the event or does not take part in the event, for whatever reason, or reduces the original stand size, Abrites is entitled to reallocate this stand area. If Abrites cannot sublet the vacant stand space (i.e. to another new Exhibitor) Abrites is entitled to retain the Еxhibitor's intermediary services fee.

(15) The Exhibitor is obliged to coordinate with the Organizer the moment and the manner of performing all types of loading and unloading and transport activities on the territory of the event, the moment and the way of construction and installation of equipment and facilities, the undertaken advertising and marketing activities and any actions beyond the scope of this general terms and conditions

(16) The Exhibitor is obliged to insure at his own expense for the time of the Exhibition, including the time of accommodation and export, their own property and staff, as well as all goods/equipment, which, although not their property, are presented at the Exhibition by this Exhibitor, including their liability to third parties.

(17) The Exhibitor is obliged to pay compensation to the Organizer in case they have caused damage to the property of the Organizer. The presence of the damages, their type and volume is ascertained by a bilaterally signed protocol, as each of the parties is represented by one person. In case the Exhibitor does not send a representative, the protocol is drawn up by persons appointed by the Organizer and the findings in it are considered correct.

(18) After the end of the Event, the Exhibitor undertakes to dismantle the equipment and facilities brought by him or built by persons other than the Organizer, by removing and cleaning the consequences of this equipment.

Exhibits.

(19) Mainly brand new products or unique items are to be exhibited.

(20) For the demonstration of machines, apparatus, equipment, instruments, etc., the provisions for the installation and demonstration of machinery and equipment are to be observed along with any other special provisions.

Payment, Cancellation Due to Non-Payment and Insolvency.

(21) As consideration for the right to participate in the event and to use the exhibition space, the Exhibitor must pay Abrites intermediary services fee. Price valid for the event is EURO 500 for all Exhibitors.

The intermediary services fee includes: space of exhibition area, exhibition and technical time, organisational expenses, video surveillance for security purposes, advertising and information services in the form of inclusion in the Exhibition’s participants catalogue, wireless Internet on spot at the Exhibition venue.

(22) The deadline for making all due payments under these conditions is October 31, 2022.

The payments, due in accordance with this contract are made via bank transfer to the following account:

IBAN: IT32Q0200820901000105009871 - BIC: UNCRITM1924

Prices are excluding applicable taxes and shall be paid in EURO.

Within a 5-day period from receiving the payment, the Organizer issues a tax invoice.

(23) The Exhibitor is obliged to inform Organizer immediately in the event of insolvency

proceedings or if the Exhibitor is unable to pay during the contractual relationship.

Event Times, Relocation and Changes in Event Length.

(24) The duration of the event is specified in these General Terms and Conditions. Opening times for Exhibitors and visitors depend on the respective event. Presence at the exhibition space is not permitted outside these times, unless approved by the Organizer.

(25) Set dates are available to the Exhibitor before the start and after the end of the event for stand construction and dismantling.

(26) Abrites is entitled to relocate the event locally and/or temporally by up to seven days before or after the originally planned date, as well as to change the duration of the event and/or the opening times, as long as it has a substantial interest in such measures because of special circumstances.

In the event of such a relocation of the event or a change in the duration of the event, the contract is deemed to have been concluded for the new time and/or venue. This does not give rise to a right of withdrawal, nor does it from a change in opening hours. Claims for damages cannot be asserted from this.

(27) If the event cannot take place due to force majeure or similar events, Organizer shall cancel or reschedule it. If the event is rescheduled, Organizer shall make the Exhibitor a new contract offer.

(28) Both contracting parties will be freed from the contractual obligation insofar as the service is not possible as a result of force majeure or similar events or cannot be reasonably expected in view of the totality of circumstances. Force majeure denotes an external, unforeseeable event for which no operational connection can be demonstrated, and which could not have been prevented, even with the highest level of care that could reasonably be expected. A case of force majeure exists, in particular, in the event of natural disasters (such as earthquakes), war, attacks by terrorists, epidemics, pandemics, travel restrictions, governmental directives, prohibitions, embargoes, raw material shortages, and lack of transport options. A similar event is any circumstance that is outside of the controllable sphere of influence of the contracting parties and is also not preventable or foreseeable with the highest level of care that can reasonably be expected. Such an event is present in particular with forms of industrial action and when there are other operational interruptions or disruptions for which the respective contracting party cannot be held responsible.

(29) Organizer shall refund any payments that have already been made for intermediary services. Each contracting party shall pay all other expenses that party has incurred. Claims for damages by the contracting parties for non-performance, in particular damages due to lost profit, shall be excluded insofar as the non-performance is due to force majeure or similar events.

(30) If the event must be cancelled after it has begun due to force majeure or similar events, both contracting parties will be released form their obligation to perform from that time forward.

Visitor Authorization.

(31) Trade buyers and other trade visitors will be admitted as event visitors. Abrites is entitled to carry out appropriate checks at the entrance and to refuse entry to visitors who are not appropriate to the aim of the event.

(32) Abrites can declare the event to be partially open to the general public due to its private character.

Sales Activities.

(33) The Exhibitor may accept general orders and orders from specialist trade buyers who can identify themselves as such and enter into contracts for execution outside of the event. This also applies to exhibits which are to be delivered after the event ends.

(34) Purchase and sale activities are to be performed strictly only by Abrites (incl. cash and online payments onsite)

(35) Price labelling is not permitted on stands, on exhibits, in the trade fair catalogue or on advertising material.

(36) Violations of clause 30, 31, 32 shall entitle Abrites to demand the full stand intermediary services fee, and to immediately close the stand without prejudice to the continued liability of the Exhibitor. The Exhibitor has no claim for damages.

(37) MFE is entitled to carry out all necessary checks, including checks of persons and their belongings, within the exhibition grounds and at the exits.

Advertising.

(38) The inside area of the stand is available to the Exhibitor for promotional purposes only for the display of its own exhibition goods.

(39) Abrites may issue regulations for the design of the outer surfaces of the stands with respect to the overall presentation of the event.

(40) The following advertising measures are not allowed within the stands:

• advertising measures which violate the relevant laws and regulations;

•  or standards of public decency;

• which include ideological or political themes;

• which cause disturbance to other Exhibitors, such as noise or visual disturbance (flashing lights, scrolling text, sound systems, etc.), create dust, soil the floor, etc.;

• disrupt visitor flow, especially if they cause congestion in the aisles, thereby affecting the event schedule;

• including the decoration of stands with flags, pennants, banners, and similar items;

• the exhibition of live animals;

• third-party advertising and references to suppliers, customers and other companies;

• which violate the regulatory requirements and arrangements, in particular those of the fire department.

(41) Abrites has the right to remove any unauthorised advertising or stop any advertising methods without consulting the Exhibitor and without resorting to legal assistance, and to remove this at the Exhibitor's expense.

(42) The Exhibitor, for no charge, expressly authorises the Organiser to:

• take photos and/or videos featuring members of its teams, as well as any products exhibited on its stand;

• use any such images freely on all media and in particular for the purporse of advertising for a minimum period of 1 year beginning from the registration date;

• cite and reproduce, for no charge, its trade mark, company name or logo as a commercial reference for the purporses of communication on any media for a minimum period of 1 year beginning from the registration date.

Any Exhibitor who does not wish for all or part of their stand or any elements thereon/logo, trade mark, product/ or any members of their team to appear in photographs or films and/or on the Internet by way of advertising material promoting the EA Expo, must advise the Organizer of this in writing.

Intellectual Property Protection. Competition and Consumer Law Rules.

(43) It remains the Exhibitor's responsibility to protect any relevant exhibition goods against any violation of the protective provisions, in particular to protect them from visual and sound recordings (including sketches).

(44) The Exhibitor makes a binding and irrevocable declaration that the products exhibited by it are its own creation and trademarks or that they are admissible copies or imitations of other suppliers or other third parties. The Exhibitor also undertakes to respect the privileged property rights of third parties. If any such infringement of property rights is brought to the Exhibitor's attention in an orderly manner while participating in the event, the Exhibitor undertakes in advance to remove the affected products from the stand.

The Exhibitor explicitly acknowledges that Abrites is entitled to exclude the Exhibitor from further participation in the current or future events without any refund of the intermediary services fee.

However, Abrites shall not be liable in the events affecting violations of the intellectual property of any of the Exhibitors, which Abrites could not prevent in accordance with this clause. Disputes of this nature shall be resolved separately between the parties concerned.

(45) The Organizer forbids activities to be carried out within the period of the event that would be defined as unfair competition or are in violation of European regulations related to Competition and Consumer law. 

The Organizer shall not be liable in the event of such activities and such activities shall be resolved separately between the parties concerned.

Liability.

(46) Abrites will assume unlimited liability for any damage sustained by the Exhibitor only if such damage was caused by its intentional or grossly negligent conduct. In case of slightly negligent breaches of duty, Abrites will be liable only in case of breach of one of its essential contractual obligations (cardinal obligation). Cardinal obligations are contractual obligations, the very

fulfilment of which is deemed to be necessary for due and careful performance of the contract and on the observance of which the contracting party does and may regularly rely on. In this case, the liability of Abrites will be limited to the predictable, direct damage to the Exhibitor that is typical for this type of contract. This also applies to breaches of duty by legal representatives and/or vicarious employees of Abrites. Liability due to culpable injury of life, limb and health shall remain unaffected by this limitation of liability.

(47) Abrites does not assume any responsibility for content, data or information provided by the Exhibitors and all liability in connection with any of the above is excluded.

(48) Without prejudice to the provisions of clauses 43, 44 Abrites excludes liability for the following damages:

• property or financial losses;

• damage caused by fire, water or explosion, violent attacks, storms or other forms of force majeure;

• damage due to theft, burglary;

• disruption/ damage due to extreme weather-related circumstances, and to disruption in the supply systems (ventilation/ air conditioning, water);

• damage as a result of failure to comply with the safety provisions in accordance with section “Safety, Accident Prevention”;

• damage caused by public traffic (in particular by event visitors, other Exhibitors, their representatives or employees of Abrites);

• damage caused by erroneous information and measures by Abrites, its employees and their agents;

• damages due to loss of profit, loss of turnover, loss of use or loss of data;

• reimbursement or damages in connection with the Exhibitor's inability to use the services.

(49) Abrites must be notified in text form (e.g. by e-mail) of any damages immediately.

Safety, Accident Prevention.

(50) The Exhibitor is obliged to comply with all statutory, regulatory, professional association and other applicable accident prevention regulations and other safety regulations during construction and dismantling and throughout the duration of the event. This includes the safety regulations issued by the Organizer.

(51) The police, fire, emergency services and law enforcement officials as well as representatives of Abrites are to be granted access to the stands any time. Their instructions are to be followed. A police station is generally located on the exhibition grounds during the event and are to be notified immediately of any danger.

(52) Abrites is entitled at any time to ensure compliance with the safety regulations. It is authorised to order the immediate rectification of a situation which does not conform to regulations at the expense of the Exhibitor and to prohibit at all times any operation which is against regulations.

It can stop the operation of machinery, equipment and similar facilities at any time and prohibit renewed operation when it believes such operation constitutes a hazard or if other Exhibitors or visitors are disturbed or harassed. The decision of Abrites is final.

(53) The Exhibitor undertakes to observe public emergency regulations, e.g., smog directives, emergency laws, etc.

(54) The Exhibitor is liable for all culpably caused personal injury, property damage and financial loss caused by its stand construction and dismantling, stand equipment, exhibition goods and their operation or by its staff or representatives.

(55) The Exhibitor bears the duty to maintain safety for the exhibition stand it has set up and/ or is using.

(56) If local trade and sanitary permits are required, they must be obtained by the Exhibitor in time for the event and kept at the stand.

(57) Exhibitors are not allowed to offer drinks and food to visitors/customers. The Organizer is responsible for providing drinks and food during the period of the event.

(58) Abrasive cutting work and all work with an open flame including welding, cutting, soldering, thawing and grinding work must be notified to Abrites before starting work. The work may only begin after approval and granting of a permit. During the work, the environment is to be sufficiently shielded from any danger.

Assertion of Claims.

(59) Exhibitors' claims must be made no later than 14 days after the end of the event, in writing to Abrites. Claims made later will not be considered and will lapse (exclusion period).

Miscellaneous.

(60) The Оrganizer reserves the right to amend these general terms and conditions at any time, promptly publishing the amendments on the event website, along with a notice of those amendments, sent via e-mail message to each of the Exhibitors.

In the event that none of the Exhibitors sends a disagreement to the amended general terms and conditions, within 5 working days of receiving the email notification, the Organizer considers this action to be a tacit agreement.

(61) The Contracting Parties expressly agree to Republic of Bulgaria (Mother’s Company Jurisdiction) as the place of performance and jurisdiction for all claims and legal disputes arising from this contract, to the extent that said parties are merchants, legal entities under public law or special funds under public law.

(62) The court of jurisdiction at Sofia, Bulgaria also applies to the case of disputed dunning procedures. Once the dunning procedure takes the form of legal proceedings and the competent law court of the general place of jurisdiction of the debtor assumes the case, application is to be made for transfer to the competent law court in Sofia, Bulgaria.

(63) If any provision of these conditions should be invalid, such invalidity shall not affect the validity of the remaining provisions. The Contracting Parties undertake to replace the invalid provisions with valid provisions that correspond to the economic purpose of the ineffective provisions.

(64) For the interpretation of the Terms and Conditions and all other conditions, the Bulgarian Law shall prevail.